Lookup Metcalfe County Clerk Records

Metcalfe County Clerk Office

The official county and clerk sources identify Shannon Fields as the Metcalfe County Clerk. The office is at 201 North Main Street, Edmonton, KY 42129, with mailing address P.O. Box 25, Edmonton, KY 42129. The phone number is 270-432-4821, fax is 270-432-5176, and email is shannon.fields@ky.gov. Published hours are Monday through Friday, 8 a.m. to 4 p.m., and Saturday, 8 a.m. to noon.

The Metcalfe County Clerk site describes the office as the legal depository for county records. It records deeds, mortgages, leases, lis pendens, wills, notary commissions, and many other documents. It also handles vehicle applications for titles and boats, registrations for vehicles in Metcalfe County, election and voting services, delinquent taxes, hunting and fishing license links, and tax collection functions.

Metcalfe County Clerk Records

The County Clerk's record work is different from court case management. The office records and maintains real estate records, liens, and other legal documents for Metcalfe County. It is the office to contact for deeds, mortgages, leases, wills as recorded instruments, powers of attorney, mechanics liens, tax liens, assignments, releases, corporations, assumed names, marriage records, and other indexed county clerk documents.

• Land records, including deeds, mortgages, commissioner deeds, plats, assignments, releases, and powers of attorney.
• Recorded wills and related instruments, including renunciations, disclaimers, and affidavits of descent.
• Marriage licenses and recorded marriage records, including KLR-scanned marriage records from the published start range.
• County clerk open-records requests submitted by hand delivery, mail, fax, or email.
• E-recording through approved vendors for eligible recording customers.

For felony, divorce, traffic, probate case, small claims, or other court files, use the Metcalfe County Circuit Court Clerk. The split matters because a recorded will may be at the County Clerk, while the probate case file is a court record.

Search Metcalfe County KLR

The Metcalfe County Clerk Records & Deeds page links to Kentucky Land Records, known as KLR. The clerk describes KLR as a subscription-based service that lets users securely search and download index information and image files. KLR provides remote access to the same land records currently available in the county clerk's office, but online access is managed through a paid subscription.

The free alternative is important. The clerk states that all public records and indices are available for viewing in the office free of charge. That means a person who does not need remote access can search at the County Clerk office without paying a KLR subscription fee. For remote account help, the clerk page identifies DRMS support at 270-443-1610.

• Account or login: remote use is subscription-based.
• County and document indexes: Metcalfe County records are included through KLR access.
• Index information: subscribed users can download index information.
• Document images: subscribed users can download image files.
• In-office records and indices: public viewing is free at the County Clerk office.

Metcalfe County Scanned Records

The County Clerk publishes unusually specific scanned-record ranges. These dates are useful for property, probate, genealogy, and marriage research because they show when online image coverage begins for each category. A record older than the scanned start date may still exist, but it may require in-office research or a direct request to the clerk.

Other researched scanned categories include miscellaneous records from Book 3 starting May 31, 1946, corporations from Book 4 starting July 2, 2001, oil leases from Book 56 starting September 12, 1991, county order books from Book 20 starting February 23, 2007, and Fiscal Court minutes from Book 14 starting May 13, 2008.

Metcalfe County Clerk Fees

The County Clerk fee schedule covers recording fees for many common instruments. The table below uses the researched local fee facts requested for this build. Extra page and reference charges may apply in some filings, and statutory schedules control before the clerk's general non-commercial copy price.

The researched fee table also lists mortgage with assignment at $126, agreement at $46, assignment of mortgage at $46, assumed name at $46, federal tax lien at $46, state tax lien at $5, judgment lien at $46, mechanic lien at $46, additional pages over the first five pages at $3 per page, and additional PIDN or reference at $4.

Request Metcalfe County Clerk Records

Open-records requests to the County Clerk are processed under clerk policy and the Kentucky Open Records Act. The clerk accepts requests by hand delivery, mail, fax, or email. Send requests to Metcalfe County Clerk, P.O. Box 25, Edmonton, KY 42129, or 201 North Main Street, Edmonton, KY 42129. Fax requests may be sent to 270-432-5176, and email requests may be sent to Shannon Fields at shannon.fields@ky.gov.

1. Identify the record type, such as deed, mortgage, will, marriage record, lien, release, or other recorded document.
2. Provide a clear record description, including names, dates, book and page, instrument number, parcel details, or other known identifiers.
3. Choose a submission method: hand delivery, mail, fax, or email to the County Clerk.
4. Include phone or email if helpful. The clerk says contact information is not required but may help process a request.
5. Pay required fees and postage in advance if copies or mailing are needed.
6. For a commercial purpose, provide the certified statement required under KRS 61.874 and be prepared for a contract if approved.

The clerk policy says a determination is made within five working days, excluding Saturdays, Sundays, and legal holidays. Certain records may be excluded in whole or part if exempt information appears under KRS 61.878.

Metcalfe County Request Fields

The official form itself was not fully inspected in the research, but the clerk's policy identifies the practical fields and conditions. A precise request helps the clerk locate the right indexed record and quote any copy, statutory, or postage cost.

Metcalfe County E-Recording

The County Clerk accepts document recording by in-person delivery, mail, or e-file through CSC and ePN. E-recording is mainly used by title companies, banks, attorneys, and other regular recording customers. It does not replace free in-office viewing of public records and indices, and it does not turn the County Clerk into the custodian for court case files.

• CSC is listed by the clerk for e-recording support at 866-652-0111 and erecording@cscglobal.com.
• ePN is listed by the clerk for e-recording support at 888-325-3365 and support@goepn.com.
• Paper recording remains available by in-person delivery or mail to the County Clerk office.

Metcalfe County Wills and Marriage

Recorded wills and marriage records are two County Clerk categories that often overlap with court or vital-record questions. Wills scanned in the clerk records begin with Book 3, May 3, 1946, but a probate case file may still require the Circuit Court Clerk because District Court handles probate of wills. Marriage records scanned through the clerk begin with Marriage Book C, October 5, 1988, while Kentucky OVS holds marriage certificates from June 1958 to the present.

For a new marriage license, both parties apply in person at the County Clerk, provide photo identification, meet the 18-or-older age requirement, pay the $60 recording fee, and file the license within 30 days. For a divorce decree or family court file, use the Circuit Court Clerk because divorce cases are Circuit or Family Court records.